When traveling to a country other than the United States, you may need to have documents authenticated. For instance: you might want to get married in the Dominican Republic, or gain dual citizenship in Italy or Greece. Whatever the reason, you will need the documents “authenticated” or “Apostilled”.
Having paperwork Apostilled or Authenticated can be a lengthy process in itself, but if you reside in Westchester County, authenticating your paperwork requires additional steps – and to shake things up a bit more… the process varies from New York State to Westchester County.
What is Needed
Specific steps must be taken in the correct order, and fees paid in order to have your papers successfully Apostilled or Authenticated. These steps will differ depending on the document needed and if your paperwork originates in Westchester County, or in the state outside of Westchester.
Here are steps of how to authenticate some paperwork.
To authenticate birth or death certificates from Westchester County:
- You must obtain a long form certified copy of the certificate
- At the same time obtain a Letter of Exemplification by the Westchester County Department of Health
- Present to County Clerk’s office (111 Dr. Martin Luther King Blvd in White Plains) for certification
- Submit both to the New York Department of State in Albany for Apostille or Authentication
- If documents need to be Authenticated through the Embassy/Consulate, then submit to United States Department of State for certification
To authenticate marriage or divorce certificates from within Westchester County:
- Have record from Marriage Bureau that shows original signature from City Clerk
- Present to Westchester County Clerk’s office for certification
- Submit both to the New York Department of State for Apostille or Authentication
- If documents need to be Authenticated through the Embassy/Consulate, then submit to United States Department of State for certification* Something else to be aware of is that most non-vital records and other documents will need to be notarized, and then the notary’s signature certified by the County Clerk’s office, before being sent to the New York State Department of State.
To authenticate documentation from the State of New York:
- Receive copy from the vital records office of New York State Department of Health or local register or town clerk of city, town, or village where it occurred
- If you have original, bring to County Clerk’s office in the originating county
- Submitted to New York Department of State for Apostille or Authentication
- If needed, submit to United States Department of State for certification
*This is not an all-inclusive list and it is wise to check how to Apostille or Authenticate any paperwork not listed here.
If you miss any of these steps, your request to authenticate your documents can be denied, and you may have to start over again.
Here at White Plains Mobile Apostille & Notary We Can Help!
You have other things to worry about, let us quickly and efficiently handle the process of authenticating your paperwork.
Contact us at White Plains Mobile Apostille & Notary to maneuver this procedure for you. We know when to Apostille and when to Authenticate, who to contact, and in what order each step needs to be done.