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Our White Plains office in Westchester is by appointment and available for same & next day delivery orders. Quickest option is choosing one of the drop-off / pick-up locations we visit at least once a day. *

I get it!

Please click the above option to avoid any confusion.

What documents are you apostilling? *

POA SPOA Power of Attorney
POA Procura Speciale (Italy)
Birth Certificate
Marriage License
Death or Cremation Certificate
Divorce Decree
Single Status Affidavit
FBI Background Check
Background Check Letter (Local Police)
ID: Passport Copy
ID: Driver’s License
DMV Driving Record
Bank Statements
Tax Returns
School Diploma
School Transcript
School Registrar Letter
Permission to Travel for Minor
Utility Bills
Incumbency Certificate
Corporate Resolutions
Documents for Customs
Document Custodian Affidavit
Something Not Listed (Other)

We see you chose Procura Speciale. Do you have the document prepared in Italian or do you need it? *

If you require a Procura Speciale or Procura Generale you can upload a New York Power of Attorney, and our system can provide a translation ready for Italy formatted for the region and prepared in the proper dialect.

We see you have a birth certificate, great! Where was it issued? *

City within Westchester. White Plains, Yonkers, etc.
New York City or Boroughs. Queens, Bronx, etc.
A Different New York County like Dutchess, Rockland, etc…
It’s Outside of New York State!
Hold on! I have a few. I’ll explain later.

$149 discount Apostille must be from Westchester County or you must provide a certified/authenticated copy from New York State Dept of Vital Statistics or by ordering an exemplified version through vitalchek.com

When was the birth certificate ISSUED? *

Within the last year so it will definitely quality for Westchester County Authentication.
It’s over a year old but less than 5 years, so I’ll upload a copy for inspection.
It was issued over 5 years ago so there’s a chance I may have to order a new one. Please advise.

The birth certificate always needs to be authenticated at the Westchester County Clerk and unless it’s under a year old, is never guaranteed to qualify. If you’re not sure, please upload a photo when prompted.

We see you have a Power of Attorney! Has it been signed and notarized? *

No. I understand this is automatically included in your service!
Yes. It’s signed and notarized already.

If your power of attorney was signed, dated and notarized by a Westchester County notary, remember the Westchester County Clerk still must authenticate your notary. We will need to see the signature, date and notarization prior to allowing drop-off or mailing of your documents to us.

We see you selected Passport. What is the recipient asking for? *

Just the first 2 pages with photo and signature. Most common.
They are requesting each and every page to see where I’ve travelled. Necessary for high security applications.

Some passport authentication apostilles can exceed 20 pages so please make sure that you count the pages before selecting “number of pages in apostille” section.

We see you selected Minor Travel Consent! Has it been signed and notarized? *

Yes! I just need the Appstille.
No. I have the form but need notarization and Apostille.
No. I need the form printed as well. I understand it’s just an additional $99 and everything will be done for me.

If you require the printed form we will need the minor’s full name, birthdate, height and weight, passport number with issue and expiration date and traveling adult (if any) details. We will send you an additional text or e-mail for this information.

We see you selected Single Status Documents! Has it been signed and notarized? *

Yes! I just need the Appstille.
No. I have the form but need notarization and Apostille.
No. I need the form printed as well. I understand it’s just an additional $99 and everything will be done for me.

If you require the printed form we will need a bit more information from you.

What county in New York does the notary stamp indicate they are commissioned in? *

Westchester
New York County NYC
Bronx
Queens
Staten Island
Brooklyn
Nassau
Rockland
Putnam
Dutchess
Orange
Monroe
Ulster
Another county in New York State

NEW YORK CITY BIRTH DOCUMENTS HAVE SPECIFIC REQUIREMENTS! PLEASE READ AND ACKNOWLEDGE ALL 4 OF THESE!: *

I understand that NYC birth documents must be EXEMPLIFIED AND AUTHENTICATED before qualifying for Apostille.
I understand that EXEMPLIFICATION cannot be added I must obtain this myself from NYC or through vitalchek.com and this is NOT a service offered through apostilleapply.com
I understand that even if I have an exemplified long-form birth certificate, it must be authenticated at the NYC Court Clerk at 60 Centre street in New York City. I can have this done myself or order this additional service.
The New York City Clerk is closed for authentications on Wednesdays and between 12:30 and 2pm every other day.

Exemplified “long form” versions of your birth certificate can be ordered through www.vitalchek.com, by mail or in person at NYC Dept of Health at 125 Worth Street 10013 (212)788-4500. We can also handle much of this process for you as well. We will need to see a copy of front/back of your documents.

NEW YORK CITY DEATH RECORDS HAVE SPECIFIC REQUIRMENTS! PLEASE READ AND ACKNOWLEDGE ALL 3 OF THESE!: *

I understand that NYC death documents must be EXEMPLIFIED AND AUTHENTICATED before qualifying for Apostille from New York State.
I understand that even if I have an exemplified death certificate, it must be authenticated at the NYC Court Clerk at 60 Centre street in New York City. I can have this done myself or order this additional service for $99 (standard) $149 (5 day) or $199 (next day turnaround).
The New York City Clerk is closed for authentications on Wednesdays and between 12 and 1pm every other day.

Exemplified versions of a death certificate can be ordered through www.vitalchek.com, by mail or in person at NYC Dept of Health at 125 Worth Street 10013 (212)788-4500. We can also handle much of this process for you as well. We will need to see a copy of front/back of your documents.

We see you have a marriage document, great! Where was it issued? *

City within Westchester. White Plains, Yonkers, Bronxville etc.
New York City (NY County)
Bronx, Staten Island or Brooklyn
Queens*
A Different New York County like Dutchess, Rockland, etc…
It’s Outside of New York State!
Hold on! I have a few. I’ll explain later.

$149 discount Apostille must be from Westchester County or you must provide a certified/authenticated copy from New York State Dept of Vital Statistics & County Clerk at 60 Centre Street. We also offer a document retrieval service where we can obtain your documents from the clerk’s office.

NEW YORK CITY MARRIAGE DOCUMENTS HAVE SPECIFIC REQUIRMENTS! PLEASE READ AND ACKNOWLEDGE ALL 3 OF THESE!: *

I understand that a NYC marriage documents must be EXEMPLIFIED AND AUTHENTICATED before qualifying for Apostille from New York State.
I understand that even if I have an exemplified long-form marriage license, it must be authenticated at the NYC Court Clerk at 10 Centre street in New York City. I can have this done myself or order this aditional sevrice for $99 (standard) $149 (5 day) or $199 (next day turnaround).
The New York City Clerk is closed for authentications on Wednesdays and between 12 and 1pm every other day.

Exemplified “long form” versions of your marriage certificate can be ordered through www.vitalchek.com, by mail or in person at NYC Marriage Clerk at 141 Worth Street 10013 (212)669-8898. We can also handle much of this process for you as well. We will need to see a copy of front/back of your marriage documents. We can actually obtain all your documents same-day with a power-of-attorney.

QUEENS MARRIAGE DOCUMENTS HAVE SPECIFIC REQUIRMENTS! PLEASE READ AND ACKNOWLEDGE ALL 3 OF THESE!: *

I understand that even if I have an exemplified long-form marriage license, it must be authenticated at the NYC Court Clerk at 10 Centre street in New York City. I can have this done myself or order this aditional sevrice for $99 (standard) $149 (5 day) or $199 (next day turnaround).
I understand that a QUEENS marriage document must be EXEMPLIFIED AND AUTHENTICATED before qualifying for Apostille from New York State.
The New York City Clerk is closed for authentications on Wednesdays and between 12 and 1pm every other day.
I understand a Queens marriage license is 2 legal size pages, not 1, and a proper formatted translation is a minimum of $199.

We see you have a death certificate, Where was it issued? *

City within Westchester. White Plains, Yonkers, etc.
New York City or Boroughs. Queens, Bronx, etc.
A Different New York County like Dutchess, Rockland, etc…
It’s Outside of New York State!
Hold on! I have a few. I’ll explain later.

$149 discount Apostille must be from Westchester County or you must provide a certified/authenticated copy from the City Clerk where the death certificate was issued. In New York City the death certificate must be an exemplified version through vitalchek.com

FBI Background Checks are processed quickly at the New York State level using a "Document Authenticity Affidavit" and often a generic translation that you will sign to swear the document is the exact version sent to you. Currently, SWITZERLAND* will only accept your FBI document with a FEDERAL APOSTILLE. There may be an occasion where you will be asked to provide a FEDERAL APOSTILLE of this document. Would you like to add a Federal version as well? *

No. If my New York State Apostille is rejected I will pay $199 to file a Federal version through Washington and wait 8+ weeks.
Yes. I would like to ADD the Federal Apostille now for an additional $169 and understand this document will “follow” the NYS version in 8+ weeks from payment.
Please explain this to me in further detail so I can make a more informed decision.

*We experienced one rejection from an immigration attorney in Portugal (May of 2022) for a dual citizen application, however the Federal Apostille submission immediately corrected the issue. Some law firms will not submit documents because they are unsure. We will explain this on a case-by-case basis.

The Federal Apostille application form being sent to Virginia is completely separate from the New York process. Would you like a PDF “proof” that you can show the consulate, school, employer or VISA expediter? *

No. But if they request it I will just request it if needed for $99 later!
Yes. Please add this $49 option so I can supply instant “proof” in case I am asked if a Washington DC Federal Apostille was ordered.

*FBI Apostille requests are sent to Washington DC in bulk and we must redact any information not pertaining to you for the “PDF Proof” scan. It is helpful if perform this service at the time of your order.

And where will this apostille be used? Note that various Consulates in NYC have strict rules for Apostilled documents. *

Choose and then click the “X” in the right corner!

Great! If you're working with a law firm please share the exact instructions regarding what they require. Some law firms will ask you to obtain a separate Apostille for each document. Our "Guaranteed Acceptance" add-on option does not include law firms, VISA application processers, private companies, etc., only "actual" government entities. Please click to let us know you read this. *

Yes. I get it. I’ll make sure I forward the exact instructions from the law firm.

*$149 is for SINGLE document Apostille service – standard service mailed to you directly from Albany. ALL NOTARY FEES INCLUDED! If this is for a NYS document, it must already be exemplified if outside Westchester.

Over 26 pages? OK please take note of this and agree you at least read it: *

When an apostille contains over 26 pages, there is a chance the pages may separate jeopordizing the integrity of the New York attachment seal. When over 30 pages, the Department of State will sometimes “staple” the extra pages where some countries may reject the additional pages. In these cases our “unconditional acceptance guarantee” will not apply unless your order is modified to split the pages into multiple apostilles. Please click to acknowledge you understand this.

Do you need more than 1 apostille? *

No, just one.
Need 2, I understand pricing is PER apostille
Need 3, I understand pricing is PER apostille
Need 4, I understand pricing is PER apostille
Need 5, I understand pricing is PER apostille
Need 6, I understand pricing is PER apostille
I need more than 6 apostilles

KOREA and Philippines are notorious for requiring every page to have its own apostille cover page, while DOMINICAN REPUBLIC accepts unlimited assorted pages. Cost? For example, 2 Power of Attorney’s with 2 pages is $169 x 2 = $338 for Albany service. Good news! If you choose $199 10 day expedited service, the fee is applied “on top of” the entire order – not each apostille!

Third, do you need any pages translated? *

No.
Yes, please translate my pages AND/OR vital documents!

These translations are designed to ensure the acceptance of your documents. They are not intended for international matters where legal or linguistic scrutiny is required, such as a power of attorney. These translations should be completed and verified by a law firm.

I need the translation: *

Translated to: *

How many “vital documents” (birth, death, marriage license, etc.) will you need translated? *

Translations are formatted to look and feel like the original. Single page means “moderate legal level” with 400 words or less. Queens marriage docs are a minimum of 2 documents.

How many “PDF of MS WORD” pages will you need translated? *

These discounted rates are for documents such as power-of-attorney, minor permission to travel, affidavits of being single, etc.

Fourth, how would you like to get these documents to us?

I would like a notary to pick up my document(s) at my home or office.
I would like to meet at one of your authorized service locations like Starbucks, etc.
I’d like to drop my document(s) off at your office (usually after 7pm)
Courier Service: Uber, Lyft, etc.
I’m in another country or US state and will be mailing them to your office.
I’m uploading my docs please laser-print them.

Documents drop-offs and mailing addresses will be provided based on the closest location to you.

Document(s) can be picked up and dropped off and vary by zip codes: *

Generally, “Southern Westchester” regions $99 for pickup and $99 for delivery.
Generally, Much of “Nothern Westchester” regions as far up as Armonk & Bedford $149 for pickup and $149 for delivery.
My location may be more than 20 minutes from White Plains. Please quote me the rate!

We can only deliver your New York documents in Connecticut, like Greenwich and Stamford, if your signing was done in New York State.

During the Pandemic, we processed over 500 Apostilles this way! *

Choose this election to arrange to have an Uber or Lyft driver courier your original documents for processing directly to our White Plains or New York City location. These services offer ultra-fast delivery.

Authorized Locations for 2024: *

*WE ARE AT THESE LOCATIONS AT LEAST ONCE PER DAY, SOMETIMES MORE. **BASIC ALBANY SERVICE APPOINTMENTS ARE LIMITED TO 9AM to 5PM WEEKDAYS. ***WE CAN NOT LEGALLY NOTARIZE ANY DOCUMENTS OUTSIDE OF NY,

Expedited Service Additional Locations: *

These locations are available for expedited service. Basic Albany service requires drop off in Westchester.

You chose a location in Connecticut! *

We can only pick-up and drop-off documents outside of New York. If your document(s) requires notarization, you’ll need to pick one of the New York locations at least once.

You chose a location in Rockland County. *

This location is currently only available for 5-day expedited orders. It is not available for same-day, next-day or Economy Albany processing. Rockland County locations have limited availability.

Please click to acknowledge these terms.

We're printing for you? Great!! How many pages? *

Color laser printing on heavy stock Hammermill.

Dropping off at our office? Same day usually not available! *

Just wait until we agree on a drop-off time ok? Office drop-offs will always take longer than meeting at an authorized location.

You’ll choose from our NYC office on William Street or White Plains location in Westchester. The address and possible drop-off times will be emailed to you after you click “SUBMIT”. We are on the road 100% of the day so office visits may take an additional day or more to schedule.

We offer high resolution PDF scans that are available to you within minutes of Apostille processing! *

Yes! I would like an instant high-resolution color scan right away! $29 for all my Apostilles!
No! I don’t need or want a scan.

The scans are processed within minutes of your Apostille being completed by New York State! Not available for Federal Washington DC Apostilles.

Upload your documents here for us to review or print. This is NOT required to get started.

Click or drag files to this area to upload. You can upload up to 10 files.

Secured with SSL. You may also email your non-sensitive documents to uploads@harryotto.com

What's your e-mail address? *

Please enter your email, so we can follow up with you.

What's your phone or text number?

Please enter your number like this: (914)555-1212 – If you would like your Apostille completed in 24 hours a texting phone number is essential.

If this is for a company, what's the company name?

Before we forget, what's your name? *

First

Last

What's your (or) company address?

Address Line 1

Address Line 2

City

State

Zip Code

This address is: *

For me personally
For my company (my identification address will be different)

How quickly would you like this Apostille back in your hands? *

Expediting Fees are IN ADDITION to the Apostille base rate. For example, 3 page Apostille with 10 day service is $169 + $199 = $368 *24 hour and **Same Day services are not always available.

Smart move! You chose same day service! *

Click to acknowledge that you understand we must have your documents or uploads by 11am to qualify and this service is not always available. It is sometimes not available if translation services are requested. The $799 must be added to the basic Apostille fee(s).

Smart move! You chose 24 hour service! *

Click to acknowledge that you understand “24 hours” starts from when your payment is processed and/or we agree your documents qualify for Apostille. This service is sometimes not available if we are translating, sorry. The $499 must be added to the basic Apostille fee(s).

We see you chose 5 day service. Great! Please let us know you understand: *

The 5 day process begins from the time we receive your payment or translation deposit and/or we’ve verified your documents qualify for an Apostille. The $299 must be added to the basic Apostille fee(s).

We see you chose 10 day service. Great! Please let us know you understand: *

The 10 day process begins from the time we receive your payment or translation deposit and/or we’ve verified your documents qualify for an Apostille. The $199 must be added to the basic Apostille fee(s).

We see you chose Economy US Postal Albany Processing. Would you like to consider using our $99 add on expediting fee that guarantees 14 day service? This mean your documents will never leave our hands and you will not have to call Albany for updates?

Yes I’d like to upgrade to keep my documents out of the mail
No. But I understand there is no tracking from Albany. I will call (518)474-4429 for updates.

OK Very Important! Once we agree that your order is ready for Albany submission, we will forward you the order invoice. Once this invoice is paid, we can arrange to notarize or authenticate your documents. *

Yes. I understand that appointments can be scheduled within 48 hours of invoice payment.

WE CAN NOT ACCEPT, OBTAIN, PRINT DOCUMENTS OR SCHEDULE NOTARIZATIONS FOR YOUR APOSTILLE UNTIL YOUR INVOICE IS ACCEPTED AND PAID. ALBANY SERVICE BEGINS WITHIN 48 HOURS OF PAYMENT RECEIPT.

If it’s important we see your document, please ask us for an upload link. Our notary can not meet with you until your order is paid and approved. *

I’m certain my document qualifies or I spoke to you already!

Last question! How will we get the final Apostille to you? Leave blank if you'd like for now.

*Have NYS DOS in Albany send direct to me in USA (included with standard $149 “single page” service!).
I’ll be picking them up from one of the authorized locations.
I’ll be picking them up from your office (same or next day orders).
FedEx to me at the address I used on this intake form (not available for basic $149 service).
FedEx to me or my contact in another country (not available for basic $149 service).
**Have a notary personally deliver to me.

*BASIC ALBANY SERVICE CAN ONLY USE OPTION 1 **DELIVERY SERVICE HOURS VARY ON SERVICE ORDERED. OUR “MISSION CRITICAL” SAME DAY SERVICE CAN CHOOSE 6AM to 11PM, 7 DAYS A WEEK!

Albany DOS mailing directly back to you. Great! Please acknowledge the following: *

Albany service includes USPS mail to continental United States. You can also supply a Priority Mail prepaid envelope if you would like tracking. The State Department will NOT ship using FedEx.

Remember Albany service is not trackable and FedEx, DHL or private courier service is NOT available.

Document(s) can be delivered and vary by zip codes: *

Generally, “Southern Westchester” regions $99 for pickup and $99 for delivery.
Generally, Much of “Nothern Westchester” regions as far up as Armonk & Bedford $149 for pickup and $149 for delivery.

We can only delivery of your New York documents in Connecticut, like Greenwich and Stamford, if your signing was done in New York State. And don’t worry! Every cost along the way is clearly disclosed beforehand.

Authorized "Same Day" Locations for 2023: *

WE ARE USUALLY AT THESE LOCATIONS AT ONCE PER DAY. Wegmans till 10pm, H-Mart till 8pm, Tesla Station options vary. Many Starbucks are also available in Westchester and NYC. WE CAN NOT LEGALLY NOTARIZE ANY DOCUMENTS OUTSIDE OF NY,

Additional Locations (unavailable for basic Albany service) *

We only ship from FedEx retail outlets so we can forward you a drop off receipt. This service is $29 plus the actual FedEx shipping cost. Please enter the full address so we can quote you the total cost to FedEx: *

YOU CAN SAVE THE $29 FEDEX FEE BY SENDING US A FEDEX SHIPPING LABEL! ALSO, IF YOU PREFER POST OFFICE SERVICE YOU MUST SEND A SHIPPING LABEL AND WAIVE ALL TIMELINES AND SERVICE GUARANTEES.

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