Welcome to White Plains Apostille & Mobile Notary providing same day Apostille service for Westchester County, Rockland County, Putnam County and New York County. Next day service is available to any other county in New York State including The Bronx, Brooklyn, Queens and Staten Island.
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Questions about our services? Text, WhatsApp or call our Apostille intake coordinator Amanda Reese at (914)441-2444.
We also offer 24 hour mobile notary services. It works just like Uber! Just enter your zip code and general time being requested. Notaries are available 24 hours a day and 7 days a week including holidays.
Mobile Notary Request:
Economy Apostille Processing
Wow! After 8 years we still offer the “EAP” $149 Program!
Customers are always surprised when they see the charge on their credit card statement for the exact price they were quoted. Although our EAP program doesn’t include the options and perks of our standard processing options, it’s still the absolute best value for anyone needing an apostille and not concerned with rush processing.
It’s perfect if your document is a Westchester County based birth certificate, academic letter or one-page power of attorney. It will not work with time-sensitive documents or those using our procurement services.
UAE Attestation Service in New York
Apostille or Attestation for UAE: What You Need to Know
We frequently receive requests for Apostille services for the United Arab Emirates (UAE). Our first response is usually, “Are you sure?” The reason for this is simple: the UAE is not a signatory to the Hague Convention on Apostilles, which means their standard procedure is different. However, there are instances where businesses or educational institutions, familiar with the U.S. process, will specifically request an Apostille or Authentication on documents. We’ve accommodated these requests, particularly for schools and companies aware of the complexities and costs associated with UAE Attestation services through the UAE Embassy or Consulate. That cost? A hefty $544.59 per document.
PHOTO: Hand Delivery to the UAE Consulate
When using our UAE Attestation service, one of the first things you should know is that all documents are hand-delivered to the UAE Consulate, located on the 7th floor at 305 East 47th Street in New York City. We take pride in our meticulous process—every step is documented, and photos of the transaction are sent to our clients for their records.
If you’re considering using our UAE Attestation service, here are some crucial points you need to know, in addition to our standard procedures and pricing guidelines:
- No Same-Day Service: Unlike our usual Apostille services, same-day processing is not available for UAE Attestation. The UAE Consulate simply does not process documents within a day—or even the next day. They typically quote a three-day turnaround, but even that can be unpredictable. At White Plains Apostille & Mobile Notary, we ensure that your documents are delivered by hand, avoiding any risk of delays or lost items.
PHOTO: Bank Check Submission
Another essential aspect of this service is payment. The UAE Consulate charges $544.59 for each set of documents requiring Attestation. This fee is typically paid by a bank check, which can be supplied either by you or by us. We hand-submit the payment along with your documents, ensuring nothing is left to chance.
- High Costs: As mentioned, the UAE Consulate charges $544.59 per set of documents, such as a Power of Attorney and passport authentication, that can be combined into one “Authentication.” This means fees can nearly double if you have separate sets, potentially reaching close to $1,100. While the Consulate’s website may state that credit cards are accepted, our experience has shown that a bank check is the most reliable form of payment (4 out of 5 credit card attempts result in declined transactions and the 5th usually boots you out of the website). Be prepared for the fees to add up quickly if you’re submitting multiple sets of documents, far beyond what’s quoted on our standard rate cards.
PHOTO: Front Reception Window at the Consulate
Our expediters often face challenges, such as arriving at the Consulate only to find the all-too-common sign at the front reception window on the 7th floor stating, “They’ll be right back.” When this happens, our expediters don’t just wait around—we persistently try until we successfully submit your documents. This persistence ensures that your documents are handled correctly, with no missing items.
PHOTO: The Attestation Hologram
Finally, after the rigorous process, what does the $544.59 fee actually buy? One of the coolest looking Attestation hologram stamps of any of the 30+ Consulates we work with! We’re not kidding.
Important Questions to Ask Before Submitting Documents for UAE:
- Check with the Recipient: If the documents are not being directly submitted to a government entity, ask if they would accept a Hague Convention-approved New York State Authentication or Apostille instead.
- Consolidate Documents: The UAE charges fees for each separate document requiring Authentication or Apostille. Ask if any documents can be combined to minimize costs.
If you have specific instructions from a business based in the UAE, share them with us. For same-day or next-day orders, we include the necessary time to assist you in asking the right questions, consolidating documents, and speeding up the process.
Note: Same-day and next-day orders guarantee the processing and completion of documents “ready for UAE” Consulate submission here in NYC.
Disclaimer: Consulate fees for White Plains Apostille & Mobile Notary vary between $499 and $999 depending on the location of the Consulate (e.g., NYC vs. Queens). These fees are always in addition to the Authentication or Apostille fees and expediting fees. We do not offer Consulate service with any of the economy service options; it is only available for our same-day or next-day orders.
Tidbit: Why $544.59? The UAE is the only Consulate that prices everything in “dirham” and then converts the amount.
Apostille NYC Birth or Death Certificates on the “Cheap”!
Not in a rush? Great! Then Westchester & NYC Apostille Expediter Harry Otto shares the 3-step (really only 2-step) process on how to get an Apostille for your NYC Birth, Death, or Marriage Certificates without ever stepping foot into Manhattan and without ever needing his team’s services!
- Make sure your document qualifies. You’ll need an exemplified version of your birth, death, or marriage certificate. If you don’t have that yet, just use our search bar below to get our Gorilla Guide to obtaining the proper exemplified documents.
- You’ll need to mail your exemplified documents with a return envelope to the New York City Clerk’s office at 60 Centre Street. You’ll enclose your documents, the application, and a money order for $3.00. Here is a link to print the form and their version of the instructions. The only fib is that while they claim it takes 3 weeks to process your documents, it actually takes 8 weeks (not including mailing delays). But it’s only $3.00 plus postage! Here is the link to the form and the 3-week fib: CLERK
COST: $3.00 + $9.00 Certified Mail & $6.00 Registered Trackable Mail = $18.00!* Cheap!!
TIME: 8 Weeks + Mail = 9 Weeks - Then you’ll need to send them to Albany for the Apostille process with their applications and another check for $10.00. This will take another 3 weeks minimum if you enclose the self-addressed, stamped envelope. Their website says to include the envelope only if using Express Mail, but your Apostille will be delayed if you don’t include it. Here is the link to the Apostille process in Albany: LINK
COST: Only $10.00 + $9.00 Certified Mail & $6.00 Registered Trackable Mail = $25.00!* Cheap!!
TIME: 3 Weeks + Mail = 4 Weeks
That’s it! The Apostille process may seem daunting, but it’s not rocket science. Anyone can get this done for pennies if they have time and are not concerned with tracking. Sending the documents to the New York City Clerk’s office will be a waiting game with no one to call for updates, so patience is key.
The DIY version of the Apostille process is always for applicants who are okay with waiting and for when the documents are not “mission critical.” If you’re good with clerical stuff, not in a rush, and have some manila envelopes “lying around,”* this entire process from start to finish is only $43.00!
Keep in mind that while the DIY approach can save you money, it does require a bit of waiting and “wondering”. If your documents are urgent or you prefer a more hands-off approach, professional Apostille services like White Plains Apostille can help expedite the process and provide peace of mind with tracking and customer support.
The Apostille Notarization Process: Why It’s More Than Just a 5-Minute Task
Every POA Apostille begins with notarization…
If you’ve ever needed a document notarized, you might have thought that the process would be quick and simple – just a matter of stamping and signing a piece of paper. However, as a professional notary public serving Westchester County, White Plains Apostille & Mobile Notary wants to shed light on the intricacies involved in every notarization, especially in light of the new regulations set forth by the New York Department of State.
On January 25, 2023, New York implemented new regulations as part of its Electronic Notary legislation. These regulations, found in 19 NYCRR, Chapter V, Subchapter E, Part 182, Sections 182.2 – 182.11, outline specific record-keeping requirements for all notarial acts. Section 182.9 mandates that notaries maintain detailed records for every notarization performed, including the date, time, type of notarial act, individuals involved, credentials used for identification, and more. As a matter of law, these records must be maintained for at least 10 years.
It’s important to note that the majority of our notarizations at White Plains Apostille & Mobile Notary involve additional county clerk authentications and Apostille with the Department of State. While these documents may ultimately be used internationally, each of these processes begins with a basic notarization that is regulated by New York State law. Our business model is primarily focused on providing Apostille services, which require a multi-step process that goes beyond a simple notary signing.
To ensure compliance with these regulations and to facilitate the Apostille process, White Plains Apostille & Mobile Notary requires that every notarization be properly scheduled and documented in our secure CRM billing system. This process involves more than just a quick meeting with a notary; it requires careful coordination to ensure that our mobile notary knows exactly where to meet the signer and that all necessary information is collected and recorded in accordance with New York State notary laws.
When you schedule a notarization with White Plains Apostille & Mobile Notary, our team takes the time to set up your account properly, gather all required details, and ensure that our notary is fully prepared to meet with you at the designated time and place. This attention to detail not only guarantees a smooth, efficient notarization process but also demonstrates our commitment to adhering to all legal obligations and facilitating the Apostille process for our clients.
We understand that in today’s fast-paced world, time is a valuable commodity. However, we also recognize the importance of maintaining the integrity of the notarization process and protecting our clients by following all necessary regulations. By taking the time to properly schedule and document each notarization, we can provide our clients with the peace of mind that comes with knowing their documents are being handled with the utmost professionalism and legal compliance, setting the stage for a successful Apostille process.
If you’re in need of Apostille services in Westchester County, trust White Plains Apostille & Mobile Notary to guide you through the process. Our team of experienced notaries is dedicated to providing efficient, legally compliant services that meet your needs and exceed your expectations. Contact us today to schedule your notarization appointment and take the first step towards obtaining an Apostille for your international documents.
One final mention is that of accepted forms of payment. For the first transaction, all fees must be paid with a valid credit card under the signer’s own name. Absolutely no cash is permitted for initial transactions. This policy ensures a secure and traceable payment process, which is crucial given the legal scrutiny under which our company operates. On subsequent Apostille orders, we can accept various electronic payment methods such as Venmo, PayPal, CashApp, or Zelle. However, we do not accept cash or bitcoin for any transactions. As Apostilles are regulated under Hague International Law, maintaining strict financial records and transparency is of the utmost importance.
Did you know White Plains Apostille can also procure documents for clients that can’t get to NYS DMV or the Westchester or New York County Clerk? Our procurement service is only available for apostille orders but it’s the absolute fastest way to obtain documents that would normally be out-of-reach. Learn more.
10 Essential Things You Need to Know About Apostille Birth Certificates
Are you planning to study abroad, get married in a foreign country, or immigrate to another nation? If so, you’ll likely need an apostille birth certificate. But what exactly is an apostille birth certificate, and why is it essential? In this article, we will provide you with the top 10 things you need to know about apostille birth certificates.
What is an apostille birth certificate? An apostille birth certificate is a document that verifies the authenticity of your birth certificate for use in another country that is a member of the Hague Apostille Convention. The Hague Apostille Convention, also known as the Apostille Convention, is an international treaty that simplifies the process of certifying documents for use in foreign countries. The apostille is a certificate attached to the birth certificate that proves its authenticity.
The purpose of an apostille birth certificate is to ensure that your birth certificate is recognized and accepted as valid in another country. This is particularly important when you need to provide your birth certificate for legal or administrative purposes, such as applying for a visa, getting married, or establishing legal residency.
If you are located in White Plains, New York, and need an apostille birth certificate, White Plains Apostille & Mobile Notary can assist you with the process. They offer expedited apostille services and can help ensure your documents are properly authenticated and apostilled.
Why do you need an apostille birth certificate? Having an apostille birth certificate is essential because it serves as proof of your identity and nationality when dealing with international affairs. Without an apostille, your birth certificate may not be recognized or accepted by the foreign government or organization you are dealing with. This can cause delays, complications, or even the rejection of your application.
For example, if you are applying for a student visa to study abroad, the immigration authorities may require a certified copy of your birth certificate with an apostille. Similarly, if you are getting married in a foreign country, the local government may request an apostilled birth certificate to validate your eligibility for marriage.
Difference between an apostille birth certificate and a regular birth certificate A regular birth certificate is the original document issued by the government or the authority responsible for recording births in your place of birth. It contains essential information such as your full name, date of birth, place of birth, and the names of your parents.
On the other hand, an apostille birth certificate is a certified copy of your original birth certificate that has been authenticated with an apostille. The apostille is a separate document that is attached to your birth certificate and verifies its authenticity.
The main difference between the two is that an apostille birth certificate has undergone an additional step of legalization, making it internationally recognized. A regular birth certificate may not be accepted as valid proof of your identity and nationality in another country, while an apostille birth certificate is universally accepted under the Hague Apostille Convention.
How to obtain an apostille birth certificate Obtaining an apostille birth certificate involves several steps:
- Gather the necessary documents, such as your original birth certificate and valid identification.
- Contact the relevant authority responsible for issuing apostille birth certificates in your country.
- Submit your application along with any applicable fees.
- Wait for processing, which can vary depending on factors such as the volume of applications and the efficiency of the issuing authority.
- Receive your apostille birth certificate, which will typically be a certified copy of your original birth certificate with an attached apostille.
If you are in the White Plains area, you can order your birth certificate directly from vitalchek.com. However, if you are ordering a birth certificate for New York City or any of the five boroughs, you will need to request an “exemplified” copy meant for international use. The process for obtaining an apostille birth certificate in New York City can be more complex, which is why it is often recommended to work with an experienced apostille service provider like White Plains Apostille & Mobile Notary.
White Plains Apostille & Mobile Notary can also handle the authentication of your documents at the Westchester County Clerk, located at 111 Martin Luther King Blvd in downtown White Plains or the New York City Clerk on Centre Street in Manhattan. This can save you time and ensure that your documents are properly prepared for the apostille process.
Apostille birth certificate requirements When applying for an apostille birth certificate, you will typically need to provide the following:
- Original birth certificate
- Valid identification (passport, driver’s license, etc.)
- Completed application form
- Payment of applicable fees
It’s important to consult the specific instructions provided by the issuing authority to ensure compliance with their requirements.
Common mistakes to avoid when getting an apostille birth certificate To ensure a smooth and efficient process, avoid these common mistakes:
- Submitting an incomplete or incorrect application
- Failing to provide all necessary supporting documents
- Not allowing sufficient time for processing
- Not following up on the status of your application
How long does it take to get an apostille birth certificate? The processing time for an apostille birth certificate can vary depending on the issuing authority and the volume of applications. It’s advisable to apply well in advance of your intended use to allow for any unexpected delays. Some issuing authorities may offer expedited processing services for an additional fee. At White Plains Apostille it can take as little as one-day when using one of our professional expediters.
How much does it cost to apostille a birth certificate? The cost of apostilling a birth certificate can range from $10 when plus postage when mailing your birth certificate directly to the Department of State, to a few hundred dollars, when you require the document back in your hands for a 4pm flight out of JFK or Laguardia Airport.
Apostille birth certificate services Apostille service providers, such as White Plains Apostille & Mobile Notary, specialize in assisting individuals with obtaining apostilles for various documents, including birth certificates. They are familiar with the requirements and procedures of different countries and can help ensure a smooth and efficient process. Using an apostille service can save you time, effort, and potential complications, especially if you are unfamiliar with the process or have strict deadlines to meet.
Conclusion An apostille birth certificate is a crucial document when dealing with international affairs. Whether you are studying abroad, getting married, or immigrating to another nation, having an apostille birth certificate is essential.
If you are in the White Plains area and need assistance with obtaining an apostille birth certificate, White Plains Apostille & Mobile Notary can help. Their experienced team can guide you through the process, handle the authentication of your documents, and ensure that your apostille birth certificate is obtained as quickly and efficiently as possible.
By following the guidelines and requirements provided by the issuing authority and working with a trusted apostille service provider, you can obtain your apostille birth certificate and embark on your international endeavors with confidence.
Have questions? Reach out to our expediters by WhatsApp or regular messaging at (914)441-2444 or begin your application at apostilleapply.com
We are Proudly a Google 4.9 Star 125+ Review Apostille Service!
Experience the Highest Rated Apostille Service in Westchester with White Plains Apostille
No other company processes more apostille documents or understands the complexities better than White Plains Apostille (also Corporate Apostilles). Don’t just take our word for it! Check out our amazing 5-star feedback on Bing, Yelp Pages, NiceLocal, Trustpilot and 5 stars from Chamber of Commerce. Our reviews reflect our unwavering commitment to providing excellent service to our customers and their documents.
At White Plains Apostille, we stand behind our “5-star Apostille submission guarantee” program. If a country rejects your apostilled documents, we will refile them at no additional charge. Achieving 100% customer satisfaction is our top priority.
Embracing Opportunities for Growth
We value Google reviews as a critical tool for identifying areas where we can improve to better serve our clients. While we strive for excellence, we understand that no business is perfect, which is why we openly acknowledge and embrace our 4.9/5 rating on Google reviews as an opportunity for growth.
One review, in particular, taught us a valuable lesson about the importance of transparent communication regarding our policies and procedures. The reviewer expressed frustration over a delay in receiving an urgent document due to a misunderstanding about overall payment requirements. Simply put, this reviewer had not paid for their order, nor intended to. We aim to provide the highest level of professionalism, and this experience highlighted the need for clearer explanations upfront. Authentication and apostille services through the New York State Department require payment before processing to ensure a seamless and efficient experience for our clients, much like ordering a product from companies like law firms, accounting firms, or even a local ride from Uber.
In this particular case, the reviewer had not completed payment for their order, which is required before we can process authentication and apostille services. While their experience highlighted room for improvement in our upfront communication about payment policies, we did not actually experience any misunderstanding – order policies were simply not followed.
Continual Improvement and Unparalleled Customer Service
At our core, we are committed to continual improvement and exceeding client expectations. We embrace feedback, even when it falls short of perfection, as a chance to enhance our processes and reinforce our dedication to unparalleled customer service.
Ask us about our “5 Star Submission Guarantee” that means “we will refile your documents at NO CHARGE if they are denied!” Inquire about our inexpensive document replacement insurance to replace your Apostille if it is lost, stolen, or destroyed. Did you know that even our Northern Westchester applicants can experience same day “in your hands” Apostille processing if your documents are in by 11 AM? So, if you’re in Dutchess, Rockland, Putnam, or Orange County, we have you covered!
Apostilling a Procura: Navigating the Differences Between New York and Italian Power of Attorney Laws
New York Apostille Expediter Harry Otto has processed thousands of Procura Speciale and Generale Apostilles with every region of Italy and has engaged with hundreds of notaries all around Italy. He’s also notarized hundreds of Power of Attorney documents in New York and has dug deep into the similarities and differences between how New York and most of Italy regulate the creation and overall processes of these documents. Through his extensive experience, Harry Otto has gained invaluable insights into the intricacies of the Italian and New York legal systems concerning powers of attorney.
CONVERT YOUR POA TO A PROCURA SPECIALE NOW!
This article delves into the comparison between the New York Power of Attorney and its Italian counterparts, the “Procura Speciale” and “Procura Generale.” It explores the recent changes in New York Power of Attorney law, which went into effect on June 13, 2021, and how these changes compare to the Italian legal framework. The article examines the execution requirements, costs, and enforcement mechanisms in both jurisdictions, highlighting the key differences and similarities.
For legal professionals and businesspeople operating in both New York and Italy, understanding these differences is crucial. The article provides a comprehensive analysis of the principle of “parallelismo delle forme” and the need for “equivalenza” when dealing with foreign powers of attorney in Italy. It also discusses the role of the Apostille and the legalization process for countries not part of the Hague Convention.
Throughout the article, Italian legal terms and concepts are explained to educate New York lawyers about the Italian legal system. The article also incorporates New York case law, where applicable, to illustrate the practical implications of the power of attorney laws.
CONVERT YOUR POA TO A PROCURA SPECIALE NOW!
If you are a legal professional or a business person involved in cross-border transactions between New York and Italy, this article is an essential resource for understanding the complexities of powers of attorney in both jurisdictions. By reading this article, you will gain valuable insights into the differences in execution requirements, costs, and enforcement mechanisms, enabling you to navigate the legal landscapes of New York and Italy more effectively.
Comparing the New York Power of Attorney and the Italian “Procura Speciale”
The Power of Attorney (POA) is a legal document that allows an individual (the principal) to appoint another person (the agent or attorney-in-fact) to act on their behalf in various matters, including personal and financial affairs. In New York, the Statutory Short Form Power of Attorney is governed by Title 15 of Article 5 of the General Obligations Law. Similarly, in Italy, the “Procura Speciale” is a legal instrument that enables a principal to delegate specific powers to an agent for the completion of one or more legal acts.
CONVERT YOUR POA TO A PROCURA SPECIALE NOW!
Recent changes to the New York Power of Attorney law, which went into effect on June 13, 2021, aimed to simplify the POA form and reduce the frequency of refusal by financial institutions to honor validly executed POAs. These changes include:
- Substantial compliance with statutory language, allowing for minor deviations in the POA form.
- Elimination of the separate Statutory Gift Rider, with gifting provisions now included in the modifications section of the POA form.
- Penalties for unreasonable refusal to accept a valid POA, including the award of damages and attorney’s fees.
- A safe harbor for third parties acting in good faith when accepting a POA.
- Execution requirements, including the need for the POA to be witnessed by two persons who are not named as agents or permissible recipients of gifts.
In contrast, the Italian “Procura Speciale” is governed by the Italian Civil Code (Codice Civile) and is subject to the principle of “parallelismo delle forme,” which requires the power of attorney to have the same form as the contract or legal act to be concluded. However, this principle is mitigated for powers of attorney originating from abroad by Article 60 of Law No. 218 of May 31, 1995, which states that the act of conferring the power of representation is valid, as to form, if it is considered as such by the law regulating its substance or by the law of the State in which it is executed.
For a foreign power of attorney to be equivalent to an Italian public deed (atto pubblico) or authenticated private agreement (scrittura privata autenticata), it must be substantially equivalent according to the notion understood by the Italian legal system, a principle defined by legal scholars as the need for “equivalenza” between the foreign act and the Italian act.
It is essential that the authority issuing the power of attorney has the power to perform notary-like functions. In countries where the notary figure is absent, such as Ireland, the United Kingdom, the United States, Australia, Canada, and Hong Kong, the role of the “public notary” exists, albeit with limited functions and responsibilities compared to Italian notaries.
Execution Requirements and Costs
Under the updated New York Power of Attorney law, a statutory short form power of attorney executed in New York must be typed or printed using legible letters no less than twelve points in size and signed, initialed, and dated by a principal with capacity, or in the name of such principal by another person, other than a person designated as the principal’s agent or successor agent, in the principal’s presence and at the principal’s direction. The signature must be duly notarized and acknowledged and witnessed by two persons who are not named in the instrument as agents or permissible recipients of gifts. The person who takes the acknowledgment may also serve as one of the witnesses.
In Italy, the identification of the parties (the principal and the agent) does not necessarily require all the elements prescribed by Italian notarial law (name and surname, place and date of birth, domicile, or residence). The indications required by the applicable foreign law for authentication will suffice, provided there is certainty about the subject’s identity. Importantly, the signature must be made in the presence of the person who will authenticate the signature.
The costs and fees associated with powers of attorney differ between New York and Italy. In New York, the cost of a POA varies depending on whether it is a general or special power of attorney and the services offered by the notary. A special power of attorney may have a lower cost than a general power of attorney, as it is not subject to registration with the tax authorities and is signed in a single original to be delivered by the notary to the party. Its overall cost consists of the stamp duty, archive tax, and notary’s fee.
In Italy, the costs and fees for a “Procura Speciale” are of significant importance, as Italian notaries yield much more power than their New York counterparts. The notary’s fee for each power of attorney is determined by the professional based on the complexity and preliminary activities to be carried out. A special power of attorney is subject to a €16 stamp duty (for powers of attorney up to 100 lines), while the costs for general powers of attorney vary depending on whether they must be registered in the Register of Enterprises (Registro delle Imprese).
Case law regarding the prior power of attorney law and gifting in New York remains in effect. Gifts of the principal’s assets must be in the best interest of the principal (In re Ferrara, 7 N.Y.3d 244 (2006)). Gifts made by an agent to themselves are valid if authorized by a specific provision in the power of attorney and made in the principal’s best interest, with no presumption of impropriety and the burden of proof on the person challenging the gift (In re Ferrara, 7 N.Y.3d 244). A gifting provision is not necessary when there is clear and convincing evidence that a transfer was compensation for services (Alsante v. Maika, 206 A.D.3d 1563 (4th Dep’t 2022)).
Enforcement and Recognition of Foreign Powers of Attorney
One of the most significant changes to the New York Power of Attorney law concerns the enforcement of POAs. If a special proceeding authorized by GOL Section 5-1510 is brought to compel a third party to honor the Statutory Short Form Power of Attorney, the court may award damages, including reasonable attorney’s fees and costs, if it finds that the third party acted unreasonably in refusing to honor the agent’s authority (GOL Section 5-1510(2)(a)). No third party can refuse, without reasonable cause, to honor a properly executed statutory short form power of attorney or one executed in accordance with the laws in effect at the time of its execution (GOL Section 5-1504(5)). This provision effectively grandfathers, for enforcement purposes, any properly executed Statutory Short Form Power of Attorney under previous statutes.
In Italy, the Hague Convention of October 5, 1961, introduced the Apostille, which verifies the authenticity of the signature and the capacity of the signatory of the act, constituting an attestation of the origin of its signature. This process simplifies the immediate reception of the document in the States adhering to the Convention. The Convention has established a standard formula and content for the Apostille, as well as a uniform graphic structure, requiring it to be inserted in a box with progressive numbering of the text lines. Regarding language, the Apostille does not need to be translated and can be written in French or the official language of the issuing authority, with the heading “Apostille” always included.
For countries not part of the Hague Convention, the process of legalization is followed, consisting of an official attestation by the Italian consular or diplomatic authority abroad of the legal qualification of the public official who signed the act and the authenticity of their signature. This process is divided into two distinct moments:
- The so-called “internal” legalization, which is purely eventual and may not even be provided for by the legislation of a particular State.
- The so-called “external” legalization, in which the Italian diplomatic or consular authority verifies that the document has been signed by a specific authority of the country of origin. This legalization is indispensable for allowing the document to circulate in Italy.
In conclusion, while both New York and Italy have legal instruments that allow principals to delegate authority to agents through powers of attorney, there are significant differences in the execution requirements, costs, and enforcement mechanisms. The recent changes to the New York Power of Attorney law have aimed to simplify the process and provide greater protection for principals, while the Italian “Procura Speciale” is subject to the principle of “parallelismo delle forme” and the need for “equivalenza” when dealing with foreign powers of attorney. Understanding these differences is crucial for legal professionals and businesspeople operating in both jurisdictions.
This article was researched and written by New York Apostille Expediter Harry Otto, All Rights Reserved. For more information call, text or WhatsApp White Plains Apostille & Mobile Notary at (914)441-2444 or begin your Apostille at apostilleapply.com
International Service Process
International Service Process Made Simple with White Plains Apostille & Mobile Notary
Are you navigating the complex world of international service process? Look no further than White Plains Apostille & Mobile Notary, your one-stop solution for seamless document authentication, apostille, and service abroad.
Same-Day Authentication and Apostille
We expedite your documents with the New York Department of State, ensuring same-day authentication and apostille services. Our efficiency keeps your international legal matters moving forward without delay.
Expert Handling of Hague Convention and Inter-American Convention Processes – We specialize in both:
- Hague Convention on the Service Abroad of Judicial and Extrajudicial Documents in Civil or Commercial Matters
- Inter-American Convention on Letters Rogatory and Additional Protocol
Understanding the Difference:
- Hague Convention: Streamlines service process between signatory countries, offering a more direct route for document delivery.
- Inter-American Convention: Provides a framework for service among American nations, with specific procedures for Letters Rogatory.
Why choose White Plains Apostille? We navigate these complex international agreements so you don’t have to, ensuring your documents reach the right authorities efficiently.
Comprehensive Services:
- On-site notarization
- Authentication, Attestation, and Apostille arrangements
- Professional document translation
- Seamless processing and forwarding to U.S. Department of Justice contractors (e.g., Process Forwarding International)
- Direct transmission to receiving country’s Central Authority
Stay Informed:
White Plains Apostille provides regular updates on your document’s journey through the international legal system, offering peace of mind and transparency.
Why Outsource to Experts?
International service process is intricate. Mistakes can lead to costly delays or case dismissals. Our expertise ensures your documents meet all requirements, saving you time, money, and stress.
Corporate Clients and Law Firms:
Streamline your international cases with our tailored services. We understand the urgency and precision required in cross-border litigation.
Top 25 Countries for International Service Process:
- Canada
- Mexico
- United Kingdom
- Germany
- France
- China
- Japan
- Brazil
- Australia
- India
- Spain
- Italy
- Netherlands
- South Korea
- Switzerland
- Russia
- United Arab Emirates
- Singapore
- Argentina
- Saudi Arabia
- Sweden
- Turkey
- Poland
- Belgium
- Ireland
25 Common Document Types We Handle:
- Summons and Complaints
- Subpoenas
- Court Orders
- Judgments
- Divorce Papers
- Child Custody Documents
- Commercial Contracts
- Corporate Documents
- Trademark and Patent Filings
- Affidavits and Declarations
- Powers of Attorney
- Birth Certificates
- Marriage Certificates
- Death Certificates
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- Property Deeds
- Articles of Incorporation
- LLC Formation Documents
- Wills and Trusts
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- Tax Documents
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From serving legal documents in bustling Toronto to authenticating corporate contracts for use in Dubai, our expert team at White Plains Apostille & Mobile Notary ensures your documents meet all international requirements.
Don’t leave your international service process to chance. Trust White Plains Apostille & Mobile Notary to handle every detail with precision and expertise.
Take Action Now:
- Call, Text, or WhatsApp us at (914) 441-2444 for immediate assistance.
- Submit copies of your documents for review at apostilleapply.com.
Our apostille expediters will immediately review your requirements and provide a list of options and timelines tailored to your needs.
Contact us today to expedite your international service process and ensure your documents reach their destination efficiently and legally.
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Expedited Apostille Services in New York: Meet the Rising Demand in 2024
Streamlined Apostille Services in NYC and Beyond – White Plains Apostille
In today’s globally connected world, the need for properly authenticated documents has never been greater. From birth certificates and marriage licenses to corporate records and academic transcripts, having these vital documents apostilled is crucial for ensuring they are recognized internationally.
This is where White Plains Apostille comes in. Led by seasoned expediter Harry Otto, this New York-based firm specializes in providing rapid and reliable apostille services for clients across the state.
What is an Apostille?
An apostille is a form of certification that verifies the origin and authenticity of a public document. It is required for official documents to be legally accepted in countries that are members of the Hague Apostille Convention. In New York, the Department of State Apostille office is responsible for issuing these certifications.
The Challenges of Obtaining an Apostille
Navigating the apostille process can be a complicated and time-consuming endeavor, especially if you’re unfamiliar with the requirements. From gathering the necessary documents to submitting them through the proper channels, the process can quickly become overwhelming.
This is where White Plains Apostille shines. With a deep understanding of the apostille system and years of experience, their team is adept at streamlining the entire process, saving you valuable time and effort.
Expedited Services for Your Convenience
Whether you need a document apostilled the same day, next day, or within 5 business days, White Plains Apostille offers a range of expedited service options to suit your specific needs. Their expertise extends to apostille services for clients in Westchester, Rockland, Putnam, and all five boroughs of New York City.
“We understand that time is of the essence when it comes to obtaining an apostille,” says Otto. “Our expedited services ensure that our clients can navigate the process smoothly, without unnecessary delays or headaches.”
A Comprehensive Range of Apostille Services
At White Plains Apostille, their team is well-versed in handling apostille requests for a wide variety of documents, including but not limited to:
- Birth certificates
- Marriage licenses and certificates
- Diplomas and academic transcripts
- Corporate records and business documents
- Passport applications
- FBI background checks and fingerprint certifications
- Translations and language certifications
Whether you’re an individual planning an international move, a business conducting transactions across borders, or simply need a document authenticated for use abroad, White Plains Apostille has the experience and resources to ensure your documents are properly certified and accepted.
Reliable and Trustworthy Apostille Experts
With a commitment to exceptional service and a track record of success, White Plains Apostille has established itself as a trusted partner for apostille services in New York. Their team of professionals is dedicated to guiding you through the process, answering any questions you may have, and ensuring your documents are handled with the utmost care and efficiency.
If you’re in need of apostille services in New York, look no further than White Plains Apostille. Contact them today to learn more about their expedited options and experience the convenience of streamlined document authentication.
Do I Always Need Two Witnesses When Writing My Will in New York?
When it comes to creating a valid will in New York State, many of our callers wonder if it is always necessary to have two witnesses present. The answer is not as straightforward as one might think, as there are certain exceptions to the witness requirement.
In this article, we will explore the legal intricacies surrounding the necessity of witnesses for wills in New York, with a particular focus on the validity of handwritten wills.
The General Rule: Two Witnesses Required For a typical typewritten or printed will in New York, the law requires the presence of at least two attesting witnesses (EPTL § 3-2.1(a)(4)). These witnesses must, within a thirty-day period, attest to the testator’s signature and, at the request of the testator, sign their names and affix their residence addresses at the end of the will (EPTL § 3-2.1(a)(4)). The testator must also declare to each of the attesting witnesses that the document is their will (EPTL § 3-2.1(a)(3)).
The Exception: Handwritten Wills However, there is an important exception to the witness requirement in New York State. According to EPTL § 3-2.2(a)(2), a handwritten will, also known as a holographic will, is valid without the need for attesting witnesses. For a holographic will to be considered valid, it must meet the following criteria:
- The entire will must be in the handwriting of the testator (EPTL § 3-2.2(a)(2)).
- The will must be signed by the testator at the end (EPTL § 3-2.2(a)(1)).
- The testator must have the mental capacity to make a will at the time it is written (EPTL § 3-1.1).
While witnesses are not legally required for a handwritten will, it is still advisable to have at least two individuals witness the signing of the document. This can provide additional evidence of the will’s authenticity and help prevent potential challenges to its validity (Matter of Teubert, 53 A.D.2d 869 (1976)).
The Option of Notarization for Witnesses Although not a legal requirement, if a testator opts to have two witnesses sign their handwritten will, a notary can acknowledge the witnesses’ signatures up to thirty days after they have signed, as long as the witnesses attest to having previously signed the will (EPTL § 3-2.1(a)(4)). This provides flexibility in the witnessing process and allows for the notarization of the witnesses’ signatures to occur at a later date. It is important to note that there is no provision in the EPTL for notarization of the testator’s signature on a will.
The “Importance of Proper Execution”, says Harry Otto, an apostille expediter and notary public at White Plains Apostille & Mobile Notary, often arrives at appointments for Last Will & Testaments in Westchester County and has to make judgment calls on what he’s willing to notarize and what he’s not. He makes it crystal clear: If he sees a will that is likely to get challenged in probate because the testator asked him to notarize their signature, and not those of the witnesses, he won’t do it because it will not create the self-proving aspect that the court would be looking for. If he sees mistakes in the document or in the request, he won’t offer legal advice, but he won’t notarize it and will ask the client to find another notary. It is crucial to ensure that a will is executed correctly to avoid potential issues during the probate process.
Harry Otto then goes on to say that although he lives and breathes this business and reads case law as a hobby, his main business is acting as an Apostille expediter, not an attorney, and especially not an estate planning attorney. He advises clients to pay for a consultation with an estate planning attorney, not a general practitioner, to get the right legal information. If it were up to him, everyone would have properly drafted trusts.
Conclusion In summary, while New York law generally requires two witnesses for a will to be valid, there is a notable exception for handwritten wills. A holographic will, entirely in the testator’s handwriting and signed by them, is considered valid without the need for attesting witnesses. However, it is still recommended to have witnesses involved to strengthen the will’s authenticity and minimize the risk of future legal challenges. If witnesses are used, a notary can acknowledge their signatures up to thirty days after they have signed. Proper execution of the will is essential to ensure its validity and to avoid complications during probate.
See our information regarding Trusts in New York as well.
Amanda Reese
White Plains Apostille & Mobile Notary