NYC Birth Record Apostille in 2023

Redacted version from this original post:

Before obtaining an apostille on the NYC based birth record, the record must be “exemplified” and “authenticated”. This rule applies to any birth or death record from these five counties:

New York County – Manhattan
Bronx County – The Bronx
Richmond County – Staten Island
Kings County – Brooklyn
Queens County – Queens

If your birth document is “one document” it won’t qualify. Here’s an example of a non-qualifying birth certificate, front and back:

Short Form NYC Based Birth Document
This image shows a Short Form NYC Based Birth Document that does not qualify for authentication.

You cannot exemplify a document. Your document must come with exemplification when you order it.

You will need to order your long form exemplified birth document from and, during the ordering process, indicate you need this birth document for “international or apostille use”. Here is an example of a 2-page birth document that would be acceptable at the NYC county clerk:

Long Form NYC Based Birth Document
This image shows a Long Form NYC Based Birth Document that qualifies for authentication.

How old is it? The clerk can reject authenticating the exemplified birth record after it’s a year old for any “substantive” reason, but usually doesn’t.

Still have a question on what’s acceptable for authentication and apostille? Call, text or WhatsApp apostille expediter Harry Otto and we’ll get you started: (914)441-2444