Medallion Signature Guarantee Apostille

Navigating the Medallion Signature Guarantee and Apostille Process for Securities Transactions

In the world of securities transactions, a Medallion Signature Guarantee (MSG) is a crucial element for ensuring the authenticity and validity of transfer documents. This specialized guarantee, provided by authorized financial institutions, verifies the identity of the signer and safeguards against potential fraud. However, when it comes to international securities transactions, an additional layer of authentication is often required – the Apostille.

Understanding the Apostille

An Apostille is a form of authentication recognized by countries that are part of the Hague Convention of 1961. It essentially serves as an international certification of the authenticity of a document, ensuring its acceptance in foreign jurisdictions. In the context of securities transactions, an Apostille may be required for documents bearing a Medallion Signature Guarantee to be recognized and accepted overseas.

The Importance of Originating Documents

While Apostille services play a vital role in international securities transactions, it is essential to note that the Apostille itself does not authenticate the underlying document. Instead, it verifies the authenticity of the signature and seal of the official who issued the document. This means that the document itself must originate from a recognized and authorized source.

In the case of a Medallion Signature Guarantee, the originating document must be created and obtained from a financial institution that is a member of the Securities Transfer Agents Medallion Program (STAMP). This program ensures that participating institutions meet stringent standards for verifying signer identity and preventing fraud.

Emphasis on New York-Based Institutions

For those seeking our same-day Apostille authentication services for documents bearing a Medallion Signature Guarantee, it is crucial to ensure that the originating financial institution is located within New York State. This is because the New York Department of State, the designated authority for issuing Apostilles in New York, can only authenticate documents issued within the state.

Our Commitment to Efficient Apostille Services

At White Plains Apostille, we understand the complexities and time-sensitive nature of international securities transactions. That’s why we are committed to providing efficient and reliable Apostille services for documents bearing a Medallion Signature Guarantee. Our team of experienced professionals is well-versed in the requirements and procedures for obtaining Apostilles, ensuring a seamless process for our clients.

Key Takeaways

Here are some key points to remember when seeking Apostille services for documents with a Medallion Signature Guarantee:

  • The originating document must be obtained from a financial institution that is a member of the STAMP.
  • For same-day Apostille authentication in New York, the originating institution must be located within the state.
  • Our Apostille and Mobile Notary services are designed to streamline the authentication process for your international securities transactions.

By following these guidelines, you can ensure that your securities transactions proceed smoothly and efficiently, even when crossing international borders.

Have more questions on getting an Apostille on your Medallion Signature Guarantee? Call, text or WhatsApp our lead expediter Harry Otto anytime at (914)441-2444.

Apostille My Passport

These instructions apply to Westchester County.

Looking to apostille (authenticate) your passport for a potential employer or university? This could be a confusing process unless you know this simple step.

First, make a good quality color photocopy of your passport, including your photo and signature page. In some instances, the requester may want to see all the pages so they can track where you’ve been. In this case, your apostille might contain 20+ pages.

Head over to the Westchester County Clerk at 111 Martin Luther King Blvd. in White Plains. Grab the “Blank Affidavit” from the wall or just ask the clerk, “I need an affidavit to authenticate a document.”

You’ll enter the passport number on the affidavit and sign the paper in front of the clerk, essentially guaranteeing to the recipient that this is an exact copy of your passport. One of the clerks will notarize your affidavit for free.

Once that’s done, they’ll hand you the New York State Department of State Apostille Request form. You’ll fill that out and enclose a check or money order for $10 and a self-addressed stamped envelope.

That’s it! Once you mail it to Albany, you can likely expect it back in about 3 weeks.

Need it faster or don’t want to deal with any of this? Upload a color copy of your passport, and we’ll take care of everything for $149 from start to finish. Want it done in just a day or two? We can do that too!

Call, text, or WhatsApp 7 days a week to (914)441-2444 or begin your apostille application here:

No Record of Marriage Certification

If you thought the “single status” affidavit was enough to get married in another country, think again.

Some countries are adamant about American citizens marrying their citizens. Case in point: Colombia! We’ve assisted hundreds of clients from New York City, Westchester, Rockland and Putnam who believed that all they needed was an apostilled Birth Record and an affidavit stating that they are not currently married.

If you’ve mistakenly informed Colombian authorities that you were previously married, there’s a high likelihood they’ll request a No Record of Marriage Certification from the New York State Department of Health. If they are willing to accept an alternative, they might allow you to submit the NYC version if you can prove that you lived in one of the five boroughs at some point. This option is usually the easiest and quickest.

The New York State Albany version currently has a processing time of 10 weeks.

If you have questions regarding how to proceed with your marriage plans in Colombia, please consult with us before informing Colombian authorities about your intention to marry there.

Questions? Call us before you make the move. Call, Text or WhatsApp Apostille Expediter Harry Otto at (914)441-2444 seven days a week. We live this business.

Apostille New York City Birth Certificate Outside the United States

New York City birth certificates are more difficult to apostille than in any of the 50 states. This is because there are 4 steps to the process:

  1. Your birth certificate needs to be exemplified, and if you’re reading this article chances are yours is not. This is a crucial step in the process.
  2. It needs to be authenticated by the New York County Clerk.
  3. It needs to be sent to Albany for the Apostille.
  4. If you’re in a hurry, handling this process on your own can be quite challenging. As of this writing, you can expect the following timeframes:
  • Ordering your exemplified birth document with exemplification from – 2 weeks
  • Mailing your documents to the County Clerk – 8 weeks
  • Mailing your documents to Albany for Apostille processing – 4 weeks

I’m going to break each one of these down and explain how the process may differ between working remotely versus locally.

The New York City Exemplified Birth Certificate:

Obtaining an Exemplified Birth Certificate in New York City:

The New York City birth certificate process is particularly complex. When you’re born, the hospital acts as an intermediary and handles the process of ordering the birth certificate. However, due to the heightened security standards for birth certificates, intermediaries are no longer allowed in the process. The exemplification document that was issued at the same time as the birth certificate indicates that the document originated at the New York City Department of Health and not a local hospital. This step takes approximately the same amount of time, whether you’re located locally or in California.

New York City and its 5 boroughs is the only county in the United Staes that requires exemplification of the birth and death certificates.

The Authentication Process:

The authentication of your exemplified birth certificate is a different matter altogether. This process can only be performed at the New York County Clerk located at 60 Centre Street in downtown Manhattan. Whether you were born in Staten Island, The Bronx, Queens, or Brooklyn, this is the only clerk that authenticates exemplified birth certificates. You can walk in without an appointment any day, except Wednesdays, between 8:30 AM to 12:30 PM and 2:00 PM to 4:00 PM. If you’re not local, it’s an issue. You’ll need to mail them your documents with a money order for $3 and include a self-addressed envelope. Excluding return mailing, the processing time is approximately 8 weeks.

The Apostille Process:

With very few exceptions, all apostille applications must be mailed directly to Albany and typically take just under four weeks. The process is fairly straightforward. You don’t need to fill out a standard application form, but be sure to enclose a $10 check and include a return postage-paid envelope.

White Plains Apostille


Welcome to White Plains Apostille & Mobile Notary providing same day Apostille service for Westchester County, Rockland County, Putnam County and New York County. Next day service is available to any other county in New York State including The Bronx, Brooklyn, Queens and Staten Island.


Questions about our services? Text, WhatsApp or call our Apostille intake coordinator Amanda Reese at (914)441-2444.

We also offer 24 hour mobile notary services. It works just like Uber! Just enter your zip code and general time being requested. Notaries are available 24 hours a day and 7 days a week including holidays.

White Plains Apostille and Mobile Notary Services

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NYC Birth Record Apostille in 2023

Redacted version from this original post:

Before obtaining an apostille on the NYC based birth record, the record must be “exemplified” and “authenticated”. This rule applies to any birth or death record from these five counties:

New York County – Manhattan
Bronx County – The Bronx
Richmond County – Staten Island
Kings County – Brooklyn
Queens County – Queens

If your birth document is “one document” it won’t qualify. Here’s an example of a non-qualifying birth certificate, front and back:

Short Form NYC Based Birth Document
This image shows a Short Form NYC Based Birth Document that does not qualify for authentication.

You cannot exemplify a document. Your document must come with exemplification when you order it.

You will need to order your long form exemplified birth document from and, during the ordering process, indicate you need this birth document for “international or apostille use”. Here is an example of a 2-page birth document that would be acceptable at the NYC county clerk:

Long Form NYC Based Birth Document
This image shows a Long Form NYC Based Birth Document that qualifies for authentication.

How old is it? The clerk can reject authenticating the exemplified birth record after it’s a year old for any “substantive” reason, but usually doesn’t.

Still have a question on what’s acceptable for authentication and apostille? Call, text or WhatsApp apostille expediter Harry Otto and we’ll get you started: (914)441-2444

White Plains Birth Certificate Apostille 911

Looking for the absolute fastest way to obtain an apostilled version of your original White Plains birth certificate?

Simply FedEx White Plains Apostille your notarized birth certificate request form and we can have an authenticated and apostilled White Plains birth certificate on its way to a foreign country the same day we receive it. Yes. We’re that fast.

For the most current version of this form, please visit:

White Plains City Marriage Bureau Clerk

We are a 4.9 Star 110+ Review Apostille Service!

White Plains Apostille proudly boasts a 4.9 Google rating showing our commitment to outstanding customer service to our fellow New Yorkers.
Westchester Apostille New York Apostille expediters. (914)441-2444.
No one processes more, and understands the complexities of Apostilles, than Westchester Apostille (also Corporate Apostilles). Don’t take our word for it! Check out our amazing feedback on Google, Bing, Yelp and Trustpilot. Our reviews reflect our 5 star commitment to our customers and their documents. Our 5 star “Apostille submission guarantee” program means that if a country rejects your Apostille documents, we will refile for no charge.

Ask us about our “5 Star Submission Guarantee” that means “we will refile your documents at NO CHARGE if they are denied!”

Ask about our inexpensive document replacement insurance to replace your Apostille if it is lost, stolen or destroyed.

Did you know that even our Northern Westchester applicants can experience same day “in your hands” Apostille processing if your documents are in by 11am?


No Hidden Apostille Fees

2023 Action Guide to Obtain NYC Marriage License for Apostille.

The step-by-step-step guide to obtaining an exemplified marriage license with authentication ready for apostille.

Looking to save a few dollars? You can obtain your own marriage license copy with the required authentication ready for apostille. Here are the step-by-step instructions from apostille expeditor, Harry Otto:

First, make an appointment with the New York City Marriage Bureau, located at 140 Worth Street, here:

Second, if you’re driving, download the ParkWhiz App:

ParkWhiz App

and book discounted parking here:

101 Worth Street “Foley Street Garage” for the discounted rate of $35 for 3 hours vs $55. This will generate a QR code that gets you in-and-out quick.

Third, don’t forget your ID because you’ll need to show it to gain entry and get rid of your belt and metal objects before the metal detectors. Make sure you walk in with this form filled out:


Fourth, after you obtain your long-form marriage docs with exemplification, head back out the doors and make a left to the City Clerk at 60 Centre Street. Don’t go through the front entrance. Walk along the left side of the building to the back.

This what the back entrance looks like:

60 entre Street back entrance is always quickest.

They don’t take credit cards or checks. It’s $3 for the authentication “tag” and DO NOT go on Wednesday (no authentication). And don’t go between 12:30 and 2PM (lunch).

And this is what the line looks like at 2PM:

The lines after the 12:30 to 2PM lunch break can be avoided if you know beforehand.

Fifth, if you have a few extra minutes make a right when you leave because you’re 2 blocks from Chinatown and a 4 minute walk from Canal Street ($45 Lois Vuitton).

That’s it. 

Want to just let us handle everything? The application process starts here: and you can call/text/WhatsApp anytime at (914)441-2444.

How Does White Plains Apostille Process SPOA Special Power of Attorney Apostilles Same Day for Rockland and Putnam County?

How Does White Plains Apostille Process SPOA Special Power of Attorney Apostille Filings Same Day for Rockland and Putnam County Customers?

Our Rockland County and Putnam County clients can’t always make it to our office in White Plains. However, they are hard-pressed to have their apostille processed the same or the next day. In these cases we suggest having a local notary handle the notarization of the SPOA and ensuring that the notarization is authenticated at the County Clerk’s office.

In Rockland, the documents need to go to:

1 S. Main St. Room #100 New City NY 10956. Telephone number is (845)638-5070.

In Putnam, the documents must go to:

40 Gleneida Ave, Carmel Hamlet, NY 10512 (845)808-1142.

Bring them the notarized document and ask them to “authenticate the notarization for apostille”. Once that’s done you can Uber the documents to our office by 11am for same-day apostille and anytime before 9pm for next-day apostille.

Please remember we can not accept your documents or schedule an appointment unless your information is in our system. This is done after filling out our intake form at 

*This same process can apply to counties further away such as:

  • Albany County, NY
  • Allegany County, NY
  • Broome County, NY
  • Cattaraugus County, NY
  • Cayuga County, NY
  • Chautauqua County, NY
  • Chemung County, NY
  • Chenango County, NY
  • Clinton County, NY
  • Columbia County, NY
  • Cortland County, NY
  • Delaware County, NY
  • Dutchess County, NY
  • Erie County, NY
  • Essex County, NY
  • Franklin County, NY
  • Fulton County, NY
  • Genesee County, NY
  • Greene County, NY
  • Hamilton County, NY
  • Herkimer County, NY
  • Jefferson County, NY
  • Lewis County, NY
  • Livingston County, NY
  • Madison County, NY
  • Monroe County, NY
  • Montgomery County, NY
  • Nassau County, NY
  • Niagara County, NY
  • Oneida County, NY
  • Onondaga County, NY
  • Ontario County, NY
  • Orange County, NY
  • Orleans County, NY
  • Oswego County, NY
  • Otsego County, NY
  • Rensselaer County, NY
  • Richmond County, NY
  • Saint Lawrence County, NY
  • Saratoga County, NY
  • Schenectady County, NY
  • Schoharie County, NY
  • Schuyler County, NY
  • Seneca County, NY
  • Steuben County, NY
  • Suffolk County, NY
  • Sullivan County, NY
  • Tioga County, NY
  • Tompkins County, NY
  • Ulster County, NY
  • Warren County, NY
  • Washington County, NY
  • Wayne County, NY
  • Wyoming County, NY
  • Yates County, NY