Medallion Signature Guarantee Apostille

Navigating the Medallion Signature Guarantee and Apostille Process for Securities Transactions

In the world of securities transactions, a Medallion Signature Guarantee (MSG) is a crucial element for ensuring the authenticity and validity of transfer documents. This specialized guarantee, provided by authorized financial institutions, verifies the identity of the signer and safeguards against potential fraud. However, when it comes to international securities transactions, an additional layer of authentication is often required – the Apostille.

Understanding the Apostille

An Apostille is a form of authentication recognized by countries that are part of the Hague Convention of 1961. It essentially serves as an international certification of the authenticity of a document, ensuring its acceptance in foreign jurisdictions. In the context of securities transactions, an Apostille may be required for documents bearing a Medallion Signature Guarantee to be recognized and accepted overseas.

The Importance of Originating Documents

While Apostille services play a vital role in international securities transactions, it is essential to note that the Apostille itself does not authenticate the underlying document. Instead, it verifies the authenticity of the signature and seal of the official who issued the document. This means that the document itself must originate from a recognized and authorized source.

In the case of a Medallion Signature Guarantee, the originating document must be created and obtained from a financial institution that is a member of the Securities Transfer Agents Medallion Program (STAMP). This program ensures that participating institutions meet stringent standards for verifying signer identity and preventing fraud.

Emphasis on New York-Based Institutions

For those seeking our same-day Apostille authentication services for documents bearing a Medallion Signature Guarantee, it is crucial to ensure that the originating financial institution is located within New York State. This is because the New York Department of State, the designated authority for issuing Apostilles in New York, can only authenticate documents issued within the state.

Our Commitment to Efficient Apostille Services

At White Plains Apostille, we understand the complexities and time-sensitive nature of international securities transactions. That’s why we are committed to providing efficient and reliable Apostille services for documents bearing a Medallion Signature Guarantee. Our team of experienced professionals is well-versed in the requirements and procedures for obtaining Apostilles, ensuring a seamless process for our clients.

Key Takeaways

Here are some key points to remember when seeking Apostille services for documents with a Medallion Signature Guarantee:

  • The originating document must be obtained from a financial institution that is a member of the STAMP.
  • For same-day Apostille authentication in New York, the originating institution must be located within the state.
  • Our Apostille and Mobile Notary services are designed to streamline the authentication process for your international securities transactions.

By following these guidelines, you can ensure that your securities transactions proceed smoothly and efficiently, even when crossing international borders.

Have more questions on getting an Apostille on your Medallion Signature Guarantee? Call, text or WhatsApp our lead expediter Harry Otto anytime at (914)441-2444.

Apostille New York City Birth Certificate Outside the United States


New York City birth certificates are more difficult to apostille than in any of the 50 states. This is because there are 4 steps to the process:

  1. Your birth certificate needs to be exemplified, and if you’re reading this article chances are yours is not. This is a crucial step in the process.
  2. It needs to be authenticated by the New York County Clerk.
  3. It needs to be sent to Albany for the Apostille.
  4. If you’re in a hurry, handling this process on your own can be quite challenging. As of this writing, you can expect the following timeframes:
  • Ordering your exemplified birth document with exemplification from vitalchek.com – 2 weeks
  • Mailing your documents to the County Clerk – 8 weeks
  • Mailing your documents to Albany for Apostille processing – 4 weeks

I’m going to break each one of these down and explain how the process may differ between working remotely versus locally.


The New York City Exemplified Birth Certificate:

Obtaining an Exemplified Birth Certificate in New York City:

The New York City birth certificate process is particularly complex. When you’re born, the hospital acts as an intermediary and handles the process of ordering the birth certificate. However, due to the heightened security standards for birth certificates, intermediaries are no longer allowed in the process. The exemplification document that was issued at the same time as the birth certificate indicates that the document originated at the New York City Department of Health and not a local hospital. This step takes approximately the same amount of time, whether you’re located locally or in California.

New York City and its 5 boroughs is the only county in the United Staes that requires exemplification of the birth and death certificates.

The Authentication Process:



The authentication of your exemplified birth certificate is a different matter altogether. This process can only be performed at the New York County Clerk located at 60 Centre Street in downtown Manhattan. Whether you were born in Staten Island, The Bronx, Queens, or Brooklyn, this is the only clerk that authenticates exemplified birth certificates. You can walk in without an appointment any day, except Wednesdays, between 8:30 AM to 12:30 PM and 2:00 PM to 4:00 PM. If you’re not local, it’s an issue. You’ll need to mail them your documents with a money order for $3 and include a self-addressed envelope. Excluding return mailing, the processing time is approximately 8 weeks.


The Apostille Process:

With very few exceptions, all apostille applications must be mailed directly to Albany and typically take just under four weeks. The process is fairly straightforward. You don’t need to fill out a standard application form, but be sure to enclose a $10 check and include a return postage-paid envelope.

White Plains Apostille

CHOOSE AN OPTION BELOW TO SUBMIT AN APOSTILLE OR MOBILE NOTARY REQUEST IN WESTCHESTER COUNTY NEW YORK

Welcome to White Plains Apostille & Mobile Notary providing same day Apostille service for Westchester County, Rockland County, Putnam County and New York County. Next day service is available to any other county in New York State including The Bronx, Brooklyn, Queens and Staten Island.

BEGIN AN APOSTILLE ORDER
or
REQUEST MOBILE NOTARY SERVICE
or
FIND A PHYSICAL LOCATION FOR NOTARY

Questions about our services? Text, WhatsApp or call our Apostille intake coordinator Amanda Reese at (914)441-2444.

We also offer 24 hour mobile notary services. It works just like Uber! Just enter your zip code and general time being requested. Notaries are available 24 hours a day and 7 days a week including holidays.

White Plains Apostille and Mobile Notary Services

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NYC Birth Record Apostille in 2023

Redacted version from this original post: https://notary.harryotto.com/nyc-birth-record-apostille-faq/

Before obtaining an apostille on the NYC based birth record, the record must be “exemplified” and “authenticated”. This rule applies to any birth or death record from these five counties:

New York County – Manhattan
Bronx County – The Bronx
Richmond County – Staten Island
Kings County – Brooklyn
Queens County – Queens

If your birth document is “one document” it won’t qualify. Here’s an example of a non-qualifying birth certificate, front and back:

Short Form NYC Based Birth Document
This image shows a Short Form NYC Based Birth Document that does not qualify for authentication.

You cannot exemplify a document. Your document must come with exemplification when you order it.

You will need to order your long form exemplified birth document from vitalchek.com and, during the ordering process, indicate you need this birth document for “international or apostille use”. Here is an example of a 2-page birth document that would be acceptable at the NYC county clerk:

Long Form NYC Based Birth Document
This image shows a Long Form NYC Based Birth Document that qualifies for authentication.

How old is it? The clerk can reject authenticating the exemplified birth record after it’s a year old for any “substantive” reason, but usually doesn’t.

Still have a question on what’s acceptable for authentication and apostille? Call, text or WhatsApp apostille expediter Harry Otto and we’ll get you started: (914)441-2444

White Plains Birth Certificate Apostille 911

Looking for the absolute fastest way to obtain an apostilled version of your original White Plains birth certificate?

Simply FedEx White Plains Apostille your notarized birth certificate request form and we can have an authenticated and apostilled White Plains birth certificate on its way to a foreign country the same day we receive it. Yes. We’re that fast.

For the most current version of this form, please visit:

https://www.cityofwhiteplains.com/DocumentCenter/View/6666/Application-for-Birth-Certificate

White Plains City Marriage Bureau Clerk

How Does White Plains Apostille Process SPOA Special Power of Attorney Apostilles Same Day for Rockland and Putnam County?

How Does White Plains Apostille Process SPOA Special Power of Attorney Apostille Filings Same Day for Rockland and Putnam County Customers?

Our Rockland County and Putnam County clients can’t always make it to our office in White Plains. However, they are hard-pressed to have their apostille processed the same or the next day. In these cases we suggest having a local notary handle the notarization of the SPOA and ensuring that the notarization is authenticated at the County Clerk’s office.

In Rockland, the documents need to go to:

1 S. Main St. Room #100 New City NY 10956. Telephone number is (845)638-5070.

In Putnam, the documents must go to:

40 Gleneida Ave, Carmel Hamlet, NY 10512 (845)808-1142.

Bring them the notarized document and ask them to “authenticate the notarization for apostille”. Once that’s done you can Uber the documents to our office by 11am for same-day apostille and anytime before 9pm for next-day apostille.

Please remember we can not accept your documents or schedule an appointment unless your information is in our system. This is done after filling out our intake form at apostilleapply.com 

*This same process can apply to counties further away such as:

  • Albany County, NY
  • Allegany County, NY
  • Broome County, NY
  • Cattaraugus County, NY
  • Cayuga County, NY
  • Chautauqua County, NY
  • Chemung County, NY
  • Chenango County, NY
  • Clinton County, NY
  • Columbia County, NY
  • Cortland County, NY
  • Delaware County, NY
  • Dutchess County, NY
  • Erie County, NY
  • Essex County, NY
  • Franklin County, NY
  • Fulton County, NY
  • Genesee County, NY
  • Greene County, NY
  • Hamilton County, NY
  • Herkimer County, NY
  • Jefferson County, NY
  • Lewis County, NY
  • Livingston County, NY
  • Madison County, NY
  • Monroe County, NY
  • Montgomery County, NY
  • Nassau County, NY
  • Niagara County, NY
  • Oneida County, NY
  • Onondaga County, NY
  • Ontario County, NY
  • Orange County, NY
  • Orleans County, NY
  • Oswego County, NY
  • Otsego County, NY
  • Rensselaer County, NY
  • Richmond County, NY
  • Saint Lawrence County, NY
  • Saratoga County, NY
  • Schenectady County, NY
  • Schoharie County, NY
  • Schuyler County, NY
  • Seneca County, NY
  • Steuben County, NY
  • Suffolk County, NY
  • Sullivan County, NY
  • Tioga County, NY
  • Tompkins County, NY
  • Ulster County, NY
  • Warren County, NY
  • Washington County, NY
  • Wayne County, NY
  • Wyoming County, NY
  • Yates County, NY

White Plains Apostille Translation Services

White Plains Apostille & Mobile Notary Translation Services

According to the guidelines of the International Hague Convention, vital record translations cannot be considered as “legal” documents. The translations that accompany your Apostille are classified as “reference translations,” intended to assist, rather than directly serve as the information source, outside the United States.

For instance, if you are applying for a student VISA, you are not allowed to utilize the translation document as a source of pedigree or identifying information. Instead, information for your new international document must be sourced from the original government-issued vital document. Moreover, if you intend to change your name, even in a minor way, you will need to apply for that change independently. Any variations to your name in the translation or notes in parentheses will be disregarded, following the Hague Convention guidelines.

We have established close partnerships with law firms capable of performing high-level legal translations for Italian, German, Portuguese, and Spanish. For legal documents like a Procura Specialie in Italy, we advise against opting for a $99 reference translation. However, for documents such as marriage licenses, birth certificates, or death certificates, reference translations are sufficient, as they are not used for sourcing information.

Our acceptance guarantee ensures that any rejections based on procedural guideline violations will be covered. Please note that our replacement guarantee does not apply to opinion-based objections from clients, such as “I think the gender of the word bicycle wasn’t proper.” In essence, the primary goal of the translation is to ensure the acceptance of your Apostille document, rather than being relied on as the primary source of information.

If you have any questions regarding the translation process, please feel free to ask before placing your Apostille order. Even if you think your question may be unrelated, we encourage you to seek clarification.

Find a Local Notary

Are you in search of a place to get something notarized and don’t require a mobile notary? You’re in luck! There are convenient options available:

  1. Banks: Most banks have a notary on-site for simple notarial acts, and they typically provide this service free-of-charge.
  2. Local Government Offices: In accordance with New York State law, county, city, town, or village clerk offices are required to have a notary on staff during regular business hours. To find the nearest clerk’s office, simply search “city clerk near me” on Google.
  3. Saturday Notarization: If you need notarization on a Saturday and happen to be in White Plains, you can visit Saxon Pharmacy at 460 Mamaroneck Ave, located next to Citibank. They offer notary services. Additionally, many UPS stores also offer notary services.

Please note that White Plains Apostille specializes in mobile notary services, catering to hospitals, offices, nursing homes, and handling more complex signings, such as Last Will & Testaments, Real Estate Closings, Financings, and Trusts, among others.

By utilizing these options, you can easily get your documents notarized without the need for a mobile notary service.

What o do when you just need a local notary with a physical location...

Step by Step 2023 Action Guide to Apostille your Power of Attorney in Westchester for less than $20

Step by Step Action Guide to Apostille your Power of Attorney in Westchester for less than $20
New York Apostille expediter Harry Otto explains the process of processing your own power of attorney with an Apostille beginning in Westchester County. Here he explains how it can be done, start to finish, for less than $20! It's not complicated if you have a bit of time and patience.

  1. Once you have your undated and unsigned power of attorney typed up, head over to the Westchester County clerk’s office in White Plains. They’re located at 111 Martin Luther King Blvd next to the Galleria. If you’re driving, there’s always a convenient spot to park on Quarropas Street right by Grand Street. Put 45 minutes in the meter or download the White Plains Parking mobile app.
    Your first stop for Apostille is to have your document notarized and authenticated at the Westchester County Clerk's office in Whie Plains.
  2. Head to the third-floor clerk’s office and simply ask for a notary. It’s free.
    Notary and authentication counter at Westchester County Clerk.
  3. Tell the notary that you’ll be sending this off for an Apostille and you also need “authentication”. They will staple a blue authentication tag to the notarized document. This is $3.00. If you have multiple pages being notarized in the same Apostille, you only need one tag – each notarization in the single Apostille does not require authentication.
    Westchester County Notary Authentication Tag
  4. The clerk’s office has the New York State Department of State Apostille request form. Ask them for one. Or you can fill that out now by downloading it here:

https://dos.ny.gov/system/files/documents/2022/07/1917-f.pdf

  1. After filling out this form and enclosing a check for $10 please remember to include a self-addressed and stamped envelope. They will absolutely delay your request if you don’t follow this direction. Expect your completed Apostille in the mail within 3 weeks. If you don’t receive it in 3 weeks, you can try calling them at (518)474-4429. There is no tracking on any part of this process, so this is only for applications that are not time sensitive.
    Apostille Counter at 123 William Street in NYC
  2. Another alternative to mailing, but no faster, is to hand deliver the power of attorney, application and $10 check directly to the Department of State at 123 William Street in New York City. They will forward your documents to Albany for processing, and you can save on postage. And yes, some people value their time less than $4 in postage.

Is there anything we can do to speed up the process for you? It takes less than two minutes for you to complete the intake form. Click here to start the apostille application process: apostilleapply.com or call, text even WhatsApp (914)441-2444.

If you are in Northern Westchester, we can still have your Apostille processed same day if we have everything by 11am. No other Apostille expediters courier to the Westchester County Clerk and the New York State Department of State 5 days a week.

White Plains Apostille & Mobile Notary Service: The Definitive 2023 Guide to Obtaining Your Apostilled FBI Background Check

In the United States, we want to make it clear that we are not channelers. Channelers are companies authorized by the government to collect fingerprints, send them to the FBI, and initiate your FBI background check.

Channeler Distinction: It’s important to note that a channeler is NOT an apostille expediter. A proficient expediter can apostille your FBI background check in less than a week, sometimes even on the same day.

Recommended Expediter: For the quickest results, we recommend using Printscan, conveniently located at 75 South Broadway in White Plains. Please note that Printscan no longer accepts phone or drop-in appointments. Schedule an appointment at Printscan – White Plains, NY. The cost for fingerprints and FBI background checks is $90 plus tax.

Mobile Services: Printscan offers the convenience of sending a fingerprint technician to your home or office. Contact them at (631) 782-1700 for this service.

PDF Option for Faster Processing: Opt for a PDF version of your FBI background check for the quickest turnaround time. Once ready, upload the PDF to our application page at apostilleapply.com for immediate printing and apostilling.

Comprehensive Services: At apostilleapply.com, we offer additional services such as translation, color scan-to-PDF, and FedEx delivery to your selected country. We handle all aspects of your apostille and final application.

FD-258 Fingerprint Cards: White Plains Apostille provides FD-258 fingerprint cards, available in a 3-pack on our application site at apostilleapply.com. These cards can be brought to your local police department.

Special Cases: For requests involving marriage licenses for second citizenship and golden VISAs, ensure you obtain the necessary documents. In White Plains, visit the Westchester County Clerk’s office on Martin Luther King Blvd. For New York City, the Department of Health handles this. Always contact the County Clerk where the original certificate was issued to determine who issues certified copies.

Ready to Begin? Initiate the apostille process at apostilleapply.com or contact Harry Otto at (914) 441-2444 via text.

Cheers, Amanda






*Are you an advertiser looking to work with White Plains Apostilles and Mobile Notary? Reach out to Allison M at becomeanadvertiser@corporateapostilles.com