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Generally speaking, one of the first steps to get the apostille is to order a certified copy of the birth certificate through the New York State Department of Vital Statistics. 

There are literally millions of U.S. citizens living abroad and many get married, work, or establish businesses outside the United States. If an U.S. citizen is about to marry abroad, obtain dual citizenship, or start a business in a member of the Hague Apostille network, then they will need to provide a birth certificate with an apostille. The birth certificate must be authenticated by the same state that has issued the certified copy.

Let New York Apostilles help handle the process for as little as $149. We can even assist you in authenticating a copy as many countries will accept copies when you can not obtain an exemplified or certified copy.

In Westchester County, the following Cities, Towns and Villages have the authority to issue birth certificates:

1. Cities:

• Mount Vernon
• New Rochelle
• Peekskill
• Rye
• White Plains
• Yonkers

2. Towns:

• Bedford
• Cortlandt
• Eastchester
• Greenburgh
• Harrison
• Lewisboro
• Mamaroneck
• Mount Pleasant
• New Castle
• North Castle
• North Salem
• Ossining
• Pelham
• Pound Ridge
• Rye
• Somers
• Yorktown

3. Villages:

• Ardsley
• Briarcliff Manor
• Bronxville
• Buchanan
• Croton-on-Hudson
• Dobbs Ferry
• Elmsford
• Hastings-on-Hudson
• Irvington
• Larchmont
• Mamaroneck (town)
• Mount Kisco
• Ossining (town)
• Pelham Manor
• Pleasantville
• Port Chester
• Rye Brook
• Scarsdale
• Sleepy Hollow
• Tarrytown
• Tuckahoe
• Irvington
• Armonk
• Chappaqua
• Katonah
• You can even upload your copy securely here: apostilleapply.com

Questions about the process? Call, text or WhatsApp Apostille Expediter Harry Otto at (914)441-2444 7 days a week.

If you are looking to apostille your birth certificate and were born in New York City, each country will require a different level of authentication. The strictest variation we commonly see is countries like Italy for dual passport applications, where they require an updated original long form birth certificate with exemplification.

What is a long form birth certificate?

The long form birth certificate contains all the information regarding the newborn, like parents’ names (including mother’s maiden), the attending doctor, and exact time of birth. In contrast, a short form birth certificate merely contains vital information and says, “the long form birth certificate is on file”.

What is an exemplification?

The exemplification is just another document, from the Clerk or Department of Vital Statistics, that says “we recognize this birth certificate as being authentic”.

Wait, can’t you just have it exemplified as part of the Apostille process?

Yes, but having us exemplify more than doubles the price of the Apostille because of the time required at Centre Street in New York City. The fastest and easiest way to obtain the long form exemplified birth certificate is to order it here (and have it shipped directly to us):

https://portal.311.nyc.gov/article/?kanumber=KA-01012

We do offer options where you can forward a specific power-of-attorney to us granting permission to obtain your birth certificate in NYC if time is absolutely of the essence.

Some of our same day Apostille options allow for obtaining your documents, having the Apostilled and couriered to FedEx all before 6pm.

To start the Apostille process, take 4 minutes to provide us with a bit of information here:

apstilleapply.com

* As a sidenote, Birth Certificates issued in Westchester County are always exemplified as part of the Apostille process. We are at the Westchester County Clerk every day of the week!

If you are in Northern Westchester, we can still have your Apostille processed same day if we have everything by 11am. No other Apostille expediters courier to the Westchester County Clerk and the New York State Department of State 5 days a week.

FBI Background Check with Apostille – November 2022 Update

In 2020, we used to make daily trips to Washington, D.C., on behalf of our VIP clients to process “same day” apostilles on FBI background checks. As a result of the Covid initiative, the walk-in counter in Washington, D.C. was eliminated and all federal apostille processing was done by mail through the Virginia processing center.

Here we are in November of 2022 and the D.C. service counter is still closed. As a result, the time it takes to process a mail-in application has jumped from four weeks to six weeks to eight weeks to what is now turning out to be ten weeks.

The fact that some expediting companies still quote 4 weeks as a timeframe for issuing an apostille on their websites is equally frustrating. As a result, many candidates have to abandon their applications, and some sometimes fly to foreign countries empty handed as a result of this. 

You have a few options, and depending on the country and the purpose of the FBI Background Check, we may be able to assist you. 

Call, text or WhatsApp apostille expediter Harry Otto at either (914)441-2444 or our D.C. hotline at (202)705-4713. Or, if you’re ready to upload your FBI Background Check PDF, use our apostille intake form:

apostilleapply.com

Same Day NYC Marriage License Procurement for Apostille (additional):

Marriage documents must be exemplified prior to County Clerk authentication. See if your marriage documents qualify by watching this video:

We offer a completely turn-key solution for obtaining your fully Apostilled marriage records in New York City. This service is ideal for applicants that don’t have their original marriage records and live across the country or abroad. The only step you’ll need to take is to send us a completed and notarized power of attorney. Once we have this, we can:

1. Apply, pay the filing fees and obtain your marriage record at 140 Worth Street, and;
2. Have your marriage record authenticated with the New York County Clerk at 10 Centre Street, and;
3. Process your apostille with the Department of State, and;
4. Ensure your Apostilled marriage record is at a FedEx location before 6pm.

This is the same service we provide to law firms that receive flat fees of anywhere between $4500 and $7500 (per applicant) for immigration and Visa packages. The fees do not include any other documents being processed or Apostilled ($cost for same day / $cost for 3days):

New York County (Manhattan) $1499/$499 [10 Centre Street, New York, NY 10007] 1:17 33ml (no authentications on Wednesdays)
Kings County (Brooklyn) $1699/$549 [360 Adams St, Brooklyn, NY 11201] 1:12 34ml
Bronx County (The Bronx) $1599/$549 [851 Grand Concourse, The Bronx, NY 10451] :51 26ml
Richmond County (Staten Island) $1899/$599 [130 Stuyvesant Pl, Staten Island, NY 10301] 1:26 62ml
Queens County (Queens) $1699/$549 [8811 Sutphin Blvd #106, Queens, NY 11435] :50 27ml

*Richmond County may not always be available the same day

The same service is available in Westchester County:

White Plains $249
Yonkers $349
New Rochelle $349
Mount Vernon $349
Peekskill $449
Rye City $299

These fees do not include the document fees from the clerk as many applicants choose to pull multiple copies of the exemplified documents “just in case”. The exemplified marriage documents are usually about $35 each. 

MARRIAGE DOCUMENT PROCUREMENT FEES NEVER INCLUDE THE APOSTILLE FEES OR APOSTILLE EXPEDITING FEES. THIS IS A COMPLETELY SEPARATE SERVICE. THE APOSTILLE RATES ARE FOR “READY TO GO” DOCUMENTS.